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If you’re planning a wedding or hosting a big event in the Raleigh area, one of the most common questions is: When should I book a photographer? The short answer? Sooner than you think.

Whether you’re planning a once-in-a-lifetime celebration or a corporate gathering you want documented with care, here’s what you need to know about booking your photographer at the right time—and what could happen if you wait too long.

For Weddings: 9–15 Months in Advance

Wedding photographers—especially those who offer both photo and video—often book out quickly. If you’re getting married in Raleigh, Wake Forest, or nearby, aim to secure your photographer 9 to 15 months before your date. Spring and fall are the busiest seasons here in North Carolina, and those weekends disappear fast.

Why book early?

• You get your first choice before their calendar fills up
• You have time to schedule engagement photos
• You can build a relationship with your photographer ahead of time

If you’re planning a shorter engagement or an intimate elopement, don’t panic. We still take on last-minute weddings when possible. It never hurts to ask.

For Events: 3–6 Months in Advance (Sometimes More)

From nonprofit galas and fundraisers to corporate summits and milestone birthdays, events in the Raleigh area deserve thoughtful coverage. If your event requires coordination between photography, video, and even drone work, it’s smart to reach out 3 to 6 months in advance or earlier if it’s a multi-day event or involves travel.

Keep in mind: fall weekends tend to book quickly with weddings and mini sessions. If you’re planning a fall event, reach out early to secure your spot on the calendar.

What Happens After You Book

Once your date is reserved, we’ll guide you through the next steps:

• A planning call to walk through your timeline
• A questionnaire to get to know your style and goals
• A custom shot list (especially helpful for branding or corporate events)
• Optional add-ons like highlight films or social media reels

Need Help Sooner?

If your event is coming up quickly, reach out anyway. While we may be booked for some weekends, weekday events or last-minute gaps do open up. We keep a flexible team for this reason.

Final Thoughts

In short: the earlier, the better…especially if you’re planning a wedding, coordinating a multi-day event, or hoping to work with a specific photographer whose style you love. Our calendar tends to book months in advance, particularly during peak seasons, and we’d love to reserve your spot before it’s gone.

Planning an event in Raleigh, Durham, or Wake Forest? Let’s chat about how we can help you document it beautifully with photography, videography, or both.